Hqda classification software

To achieve a more stringent standard, a smaller sized security screen is employed, or the material is completely destroyed by burning. The data density determination and subsequent security screen size required to be used, is the responsibility of the Security Manager at each installation and activity. No single security screen standard for all graphic material destruction is established due to differences in data density. Therefore, several security screen sizes are needed for each mechanical system using such screens.

The screens should be within reach of the operator, or otherwise easily accessible, to preclude insecure destruction. The methods for routine destruction of classified material, shown below, are approved for use by Army commands when the "secure volume" and"data density," where applicable, concepts are employed.

A means of pyrolysis high temperature multistage , by forced-air incinerators, or by any other incinerator or incendiary equipment which reduces the material to an ash such that reconstruction of the information is not possible. No other single destruction method has been found to be as effective, versatile, and secure, as burning. However, since there are limitations, in some areas, on bulk incineration, for environmental reasons, pyrolytic furnaces, as well as other mechanical destruction systems, have replaced incineration at many commands.

Pyrolytic furnaces operate in compliance with Federal Clean Air Act Regulatory Standards, and are to be given preference over other incinerators, when possible. Commands are advised to obtain a written guarantee, from the pyrolytic furnace seller, attesting to the unit's ability to be licensed, and to operate within the standards applicable at the point of installation, since standards vary from state to state. Commands located outside the United States, will conform to host nation standards, if they are more restrictive than U.

Pyrolytic furnace ash residue and ash residue from other forms of burning will not contain unburned product. If unburned product is found, it will be treated as classified waste and maintenance personnel will be instructed to correct this fault in the furnace's burn cycle. The ash must be stirred to make sure destruction is complete and reconstruction is impossible. It is recommended that furnace operators be permanently assigned and trained to perform necessary adjustments and maintenance, and be cleared for access to the highest level of material being routinely destroyed.

Crosscut shredders are the only authorized shredders approved for use in the destruction of classified information. Any other cross-cut shredder whose residue particle size, total area, is equal to or smaller than that of the above Class I shredder, is similarly approved for classified destruction, when used in accordance with the secure volume concept of operation. Classified microfilm, microfiche, or similar high data-density material will not be destroyed by shredding to the standards described in this section.

They can only be destroyed as indicated in paragraph Since the pulping process entails wetting and dissolving action, plastic-based or other water-repellent-type papers will not be put through this system.

However, if wetting additives are used and the ratio of soluble to non-soluble paper is kept high 16 to 1 or greater , the masticating unit will tolerate that material. This toleration is totally dependent upon the sharpness of the pulper's cutters. Foreign matter, such as metal and glass, must be excluded from charge loads by visual inspections. Since pulpers generally destroy only paper products, staples, paper clips and other fasteners must be removed so they do not clog the security screen.

Commands will make sure that random samples of residue from pulpers are collected for periodic examination. It does not, however, specify a specific dry destruction method; thus, within this category are hammer mills, choppers, hoggers, and hybridized disintegrating equipment. Hammer mills destroy by a flailing action. Paper, lightweight plastics and wood, glass slides, and aluminum-offset plates, as well as other easily broken materials, can be destroyed in a hammer mill.

This process is extremely destructive, very noisy, and can be dusty if the air-handling system is not kept in good repair. If used to destroy plastic film-based material, care must be exercised in the feeding of the hammer mill because of the high heat buildup that can result, causing film to melt, fuse or burn.

To prevent this, paper and plastic-based films are to be alternately fed into the hammer mill. Choppers cut by a scissors action between one or more fixed and one or more rotating square-edged surfaces. This system's waste volume expansion is the most compact of the various dry mechanical destruction systems. Hoggers and other hybridized disintegrating equipment are principally for high-volume destruction operations, such as destroying one or more tons per day.

Because there are many hogger and hybrid designs on the market, a better description of this destruction methodology, and the appropriate security screen size for each, cannot be given here. In addition, the security manager will make sure that frequent residue examinations are made to determine that the destruction of the information is complete.

Shredding, pulping, and pulverizing machines built to produce the above residue standards are used primarily in the destruction of classified paper-based products. Classified waste containing typing ribbon, aluminum and plastic offset printing mats, and other non-paper-based products require special handling.

They must be segregated, marked to reflect their content and classification, and dealt with on an individual basis. These items can cause serious damage if allowed to accidentally enter some of these machines. Thus, every effort must be made to keep foreign matter out of burn bags.

Non-paper-based classified material is to be disposed of as follows when a pyrolytic furnace is not available or is inappropriate:. Non water-soluble plastic coated, waxed paper, plastic acetate, or similar material. This material will be burned in a pyrolytic furnace or other incinerator or incendiary device, destroyed in one of the high-capacity dry pulverizing systems, or shredded.

Such material will not be allowed to enter wet pulping systems. Carbon paper is an exception, since it has relatively low tensile strength. Typewriter ribbons and cassettes mylar, nylon, and cotton-based ribbon. This category of material should be destroyed by burning, since any other method involves both a serious risk of damage to the mechanical destruction equipment and the attendant mess of manual handling.

Shredding, chopping, and hammer mill pulverizing requires the necessity of removing the ribbon from its reel by radially slitting with a razor blade. This ensures that no one strip is longer than inches Longer strips have a tendency to become entangled in destruction equipment.

Once cut from the reel, this material is to be fed into the destruction system intermixed with paper-based material, sufficient to assist with its being purged from the system. A heavy-duty 1. When using a heavy-duty shredder, the strips of ribbons must be fed in so that they are also sliced across their longest dimension.

This will minimize the possible jamming of the machine by having any strips wrap around the cutting reel. Original microfilm and microfiche and other silver-based photographic material. This category of material having a silver content , to include black and white and colored photographs and negatives, x-rays, aerial films and photographs, and unexposed, expired film, must always be segregated and destroyed by pyrolysis in a silver reclamation furnace for both security and economic reasons. The silver content of these items remains with the ash and can be salvaged.

Duplicate microfilm and microfiche. Microfilm and microfiche duplicates normally are made by processes that do not employ silver. Therefore, this type of material can be burned along with other paper and plastic materials in a pyrolytic furnace or other incinerator. Where burning is not permitted, consideration is to be given to a centralized collection point for destruction by burning at another location.

Several destruction devices, for use with classified non-COMSEC plastic base micrographic products, have been approved.

They produce extremely fine particulate and, when employed in conjunction with the "secure volume" concept, achieve the proper level of security. Hammer mills must be fed plastic film and other plastic-based materials very slowly to avoid heat build-up. It is best to wait and mix in batches of paper between charges of film to allow cooling and to remove softened plastic from the hammer mill. Further information on commercial devices is available from IMA. Equipment and devices. Equipment, devices and other solid objects are best destroyed by burning, preferably in a pyrolytic furnace.

Where destruction by exposure to flame is insufficient to achieve the necessary secure level of destruction, other means must be used. Dependent upon the nature of the item to be destroyed, the means selected must achieve the desired results, which is the information is destroyed completely so as not to allow recognition or reconstruction of the classified information, and involve a minimum of hazard for personnel involved.

Several common methods are listed below. Clearing of media means erasing or overwriting all information on the media without the totality and finality of purging. The clearing procedure is adequate when the media will remain within the facility; however, removable media must continue to be controlled at their prior classification or sensitivity level.

Purging or sanitizing of media means to erase or overwrite, totally and unequivocally, all information stored on the media. Declassifying of media refers to the administrative action taken after it has been purged. Declassifying is required when the media must leave the facility under the control of uncleared personnel; for example, for maintenance operations.

The decision to declassify media will be made only after comparing the inherent risks in the Magnetic Media Remanence Guide - Rainbow Series with the financial or operational benefit of media declassification.

For example, destruction of media is normally more appropriate than declassification and reuse, given the low cost of the media. Media can be declassified only after purging. The appropriate ISSO must verify that the technique chosen for purging or sanitizing meets applicable requirements. Additionally, the ISSO must establish a method to periodically verify the results of the purging.

As a minimum, a random sampling will be taken to verify each purge. Information on degaussers is available through the information systems security management structure. Some listed products may be used only to degauss magnetic media that has coercivity no greater than oersteds also known as type I media , while others are approved for media with coercivity no greater than oersteds also known as type II media.

Certain tape media have a coercivity greater than oersteds also known as type III media and cannot, at this time, be completely degaussed. See AR for more information. A CD-ROM will be destroyed by scratching both surfaces with an abrasive substance, to render the CD unreadable, prior to breaking the CD into numerous pieces with an impact device, such as a hammer. Within the Department of the Army, classified and sensitive material will be identified clearly by marking, designation, electronic labeling, or if physical marking of the medium is not possible, by some other means of notification.

The term "marking" as used in this regulation is intended to include all these methods of notification. The term "document" as used in this section is meant to apply to all classified and unclassified material, no matter what form paper, electronic, etc. The requirements for marking information and material within the intelligence community are a little different.

The requirements of this chapter do not apply to the marking of security containers. The only markings allowed on security containers are those outlined in paragraph of this regulation. Marking serves these purposes:. Alerts holders to the presence of classified and sensitive information. Identifies, as specifically as possible and feasible, the exact information needing protection.

Provides guidance on downgrading if any and declassification. Gives information on the source s and reason s for classification of the information. Warns holders of special access, control, dissemination, or safeguarding requirements. Confidential Source or Relationship -- Classified documents and material will be marked in accordance with this regulation unless the markings themselves would reveal a confidential source or relationship not otherwise evident in the document, material, or information.

Such documents or other material or portions thereof will not be declassified without approval of the Department of Energy with respect to Restricted Data or Formerly Restricted Data information, and with respect to any national security information contained therein, the approval of the originating agency.

General requirements are shown in this section. Each of these requirements is explained in more detail in a separate section of this chapter. Figures through , at the end of this chapter, provide examples of the most typical situations. These figures are not intended to cover all situations. Material other than paper documents require the same markings and must have the same information either marked on it or made available to holders by other means of notification.

While not a requirement, the holder of an improperly marked classified document should contact the document originator to obtain correct markings. Classified and sensitive material will bear the following markings:. The command, office of origin, date, and if not evident by the name of the command, the fact that the document was generated by the Department of the Army.

Identification and date of the specific classified information in the document and its level of classification page and portion markings. Identification of the source s of classification "Classified by" or "Derived from" line , and, for originally classified information, the concise reason s for classification.

Declassification instructions "Declassify on" line , and downgrading instructions, if any downgrading applies.

Warning and sensitivity notices and other markings, if any, that apply to the document. For documents containing information classified at more than one level, the overall marking will be at the highest level. This marking must be conspicuous enough to alert personnel handling the material that it is classified and must appear in a way that will distinguish it clearly from the text of the document. The use of red ink is discouraged. If the document or other material has no front cover, the first page will be the front page.

If it has a cover, the first page is defined as the first page that can be seen when the cover is turned back or opened. In some documents, the title page and first page can be the same. Classified and sensitive documents will be marked on the face of the document with the date of the document, the command that originated it, the office or agency which originated it, and "U. Army" or"Army" if it is not clear from the name of the command that it is a DA activity originating the document. This information will be clear enough to allow the recipient of the document to contact the preparing office if questions or problems about classification arise.

That will be done in the following manner:. The marking must be conspicuous enough that it is clearly distinguishable from the regular text of the document. Blank interior pages are not required to be marked. This is the preferred method of page marking. If this alternative method is used, portion marking must be used and cannot be excepted as described in paragraph c , below.

The term "paragraph marking" is generally used interchangeably with "portion marking". Whether referred to as portion or paragraph marking, the term includes the marking of all portions of a document, not just paragraphs. If the portion is numbered or lettered, the abbreviation will be placed in parentheses between the letter or number and the start of the text.

Some agencies permit portion marking at the end of the portion, rather than at the beginning. The Department of the Army does not.

When extracts from non-DA documents are made and incorporated into DA documents, the portion marking will be placed at the beginning of the portion. See chapter 5 , of this regulation, for further guidance, as well. This has since been rescinded. The marking will be placed within the chart, graph, etc. Captions and titles of charts, graphs, etc. Such a statement will identify the information as specifically as would have portion markings.

For classification by compilation, the statement required by paragraph meets this requirement. Documents containing information classified by compilation will be marked as follows:. You must also add an explanation of the classification as required in paragraph of this regulation. Each classified document will be marked with the source of the classification.

For originally classified documents, that identification will be preceded by the term "Classified by". In cases of derivative classification, the source of classification is derived from either:. For derivatively classified documents, the term "Derived from" will precede the identification of the source of classification. This is a change from previous policy.

Previous policy required the use of the "Classified by" line for both originally and derivatively classified documents.

Current policy requires the use of the "Classified by" line only for original classification documents and combination original and derived documents, and requires the use of the "Derived from" line for only wholly derived classified documents.

See chapter 2 for a further explanation of the differences between, and requirements for, originally and derivatively classified documents. Originally classified documents. Each originally classified document will have a "Classified by" line placed on the face of the document.

The "Classified by" line will identify the original classification authority responsible for classification of the information contained in the document. The OCA will be identified by name or personal identifier see paragraph e for an explanation of the term "personal identifier" , and position title.

Derivatively classified documents. Each derivatively classified document will have a "Derived from" line placed on the face of the document. The term "Classified by" will not be used on classified documents that are wholly derivative.

The "Derived from" line will be completed as follows:. Include the date of the guide or document. If using a source document that cites a guide as classification authority, use the guide rather than the source document on the "Derived from" line.

If "Multiple Sources" is placed on the "Derived from" line, a record of the sources will be maintained on or with the file or record copy of the document. Whenever feasible, this list should be included with all copies of the document. If the document has a bibliography or list of references, that can be used as the listing of sources as long as it is annotated to delineate the sources of classification from the other references.

A document derivatively classified on the basis of a source document that is itself marked "Multiple Sources" will cite the source document on its "Derived from" line rather that the term "Multiple Sources". Combination of original and derivative classification. There can be situations in which some information in a document is originally classified at the time of preparation of the document and some information is derivatively classified. In those cases, mark the document with a "Classified by" line and place "Multiple Sources" on the line.

For the information originally classified in the document, the OCA will be included in the list of sources required in paragraph b 2.

Each originally classified document will bear a concise line that describes the reason for the decision to classify. This requirement applies only to originally classified documents and does not apply to derivatively classified documents. The "Reason" line will not be used on wholly derivatively classified documents. The "Reason" line is placed between the "Classified by" line and the "Declassify on" line.

The reason s to classify relates to the categories of what can be classified, as specified in paragraph The "Reason" line will either:. State one or more of the reasons listed in paragraph For example: "Reason: Military plans, weapons systems, or operations"; or "Reason: Foreign government information"; or "Reasons: Military plans, weapons systems, or operations; and foreign government information". State the reason in terms of listing the number "1. O This is the same list shown in paragraph of this regulation.

For example: If the information is classified because it concerns military plans, weapons systems, or operations, mark the document: "Reason: 1. If the document is classified because it contains foreign government information, mark the document: "Reason: 1. If the document is classified for both reasons, mark the document: "Reasons: 1. For those cases in which the document contains both originally classified and derivatively classified information, state the reason s , as described in subparagraph a or b of this paragraph, and add the words, "and derivatively classified source" or "and derivatively classified sources", where more than one derivative source document is used.

Each classified document except those containing RD and FRD will be marked on the face of the document with a "Declassify on" line, with instructions for the declassification of the information. This applies for all classified documents, both originally and derivatively classified. The "Declassify on" line will be completed as follows:. If all the classified information is the product of original classification, the OCA will specify the instruction on the "Declassify on" line.

The instruction will specify either a date for declassification, an event for declassification, or an indication that the information is exempt from declassification within ten years. There is no alternative to listing the category in this manner.

For example, a document containing information requiring classification beyond ten years because it would reveal information that would impair the development or use of technology within a U. As another example, a document containing information requiring classification beyond ten years because it reveals U. Note: Listing the exemption category number rather than the words describing the category is the preferred method of citing declassification exemption instructions within DOD.

An example is "Declassify on: X3, 11 November ". There can be cases in which it is not possible for the OCA to select a future date or event for declassification. In those cases, only the exemption category will be listed.

Examples for those cases, such as "Declassify on: X3", are shown in subparagraph 1 , above. For example, a document originally classified beyond ten years because it would reveal information that would impair the development or use of technology within a U. EO , the most recent amendment to EO , section 3. The current criteria for exemption for 25 year old information is contained in chapter 3 of this regulation and in section 3.

It is impossible to predict what criteria will apply to any future automatic declassification programs. It is important for OCAs to carefully select the appropriate exemption category with or without a declassification date or event for currently classified information. Future automatic declassification programs might use a formula to convert current exemptions to future criteria used in reviewing old classified documents. If more than one exemption applies, it is important to list each exemption category.

In a derivatively classified document there may be one source from which the classification is derived, or there may be several sources. The source may have been classified after 14 October the date the requirements of EO went into effect and reflects the current system of conveying declassification instructions.

The source may have been classified prior to 14 October 95 under the former system in which the use of the term Originating Agency Determination Required OADR was often used. Or, the source may have been classified after 14 October 95 but still reflects the former system of conveying declassification instructions. Even in cases in which only one source document is used, and often in cases in which several sources are used, different declassification instructions may apply to the various items of information in the document being created.

To ensure that all the information in the document is protected for as long as necessary, the most restrictive declassification instruction that applies to any of the information in the document will be placed on the "Declassify on" line. The term "most restrictive" means the latest date or event, or the date or event furthest in the future.

Throughout this regulation the term "OADR" is used strictly because there are documents out there with this term. The term "OADR" is no longer authorized. The allowable options are:. In such cases, any information with indefinite declassification instructions will be treated as though it were marked as "OADR". One list applies to information that requires classification for more than 10 years. This list is contained in paragraph c. The other list applies to information contained in the exempted file series list and that will be more than 25 years old by 17 October, That list is contained in paragraph e.

For example, a derivative classifier extracts classified information from a document dated 3 June and marked "OADR". For example, one source is dated 2 August and one is dated 1 September Follow this policy for all cases involving information classified under previous Executive Orders that contain indefinite declassification instructions.

Follow this policy for all cases involving information extracted from a document created after 14 October that was mistakenly marked as OADR. Where practical and feasible, notify the originator of that mistakenly marked document of the outdated declassification instructions and obtain the current correct markings. The most restrictive declassification instruction is the date or event that will occur farthest in the future the longest date from now.

The following applies:. For example, in creating a new document, information is extracted from documents marked for declassification on 20 March , 1 June , and 3 April The newly created document will be marked: "Declassify on: 3 April ".

If the date of the event s is unknown, the declassification instruction will reflect the most restrictive date and latest occurrence of the event s. For example, one source specifies a declassification date of 11 November , and the other a declassification event upon execution of operations.

In this case, the document will be marked: "Declassify on: 11 November or execution of operations, whichever is later". For example, if one source cited "X2", another cited "X3" and the third cited "X5", the Declassify on line would read: "Declassify on: X2,3,5".

The most recent date will be used on the "Date of Source" line. For example, a derivatively classified document that uses three sources with the latest source dated 10 February , will be marked: Derived from: Multiple Sources Declassify on: Sources marked X2,3,5 Date of Source: 10 February The "Date of Source" line will cite the date of the most recent source.

The term "sources" as used above also includes the classification guides or guidance supplied by the original classifier. The most restrictive marking will always be used. This rule applies for all derivative classifications including those in which there is a combination of derivative sources and original classification.

A marking that does not provide a definite declassification date will always be considered more restrictive than one with a specific date. See subportion 3 directly above for an example of a case in which one source is marked OADR and the other is marked with one or more of the exemption categories X1 through X8 of Executive Order Chapter 3 provides the policy for marking information contained in records that will be more than 25 years old on 17 October , and have been determined to have permanent historical value under title 44, USC.

In summary, under EO , amendment to EO , section 3. The exemption categories, required markings, and the DA policy for handling this program are discussed in chapter 3 of this regulation. This section is not intended to prescribe the policy for addressing the review of that information. That policy is contained in chapter 3. This section prescribes the policy to follow when material, that will be over 25 years old by 17 October , is used as the source for derivatively classifying a newly created document.

Commands will consult AR and local records managers for advice on what constitutes a file determined to have permanent historical value under Title 44, USC. In creating new documents using the old sources that will be over 25 years on 17 October , it will make a difference whether or not the information has already been reviewed to determine if it is in a record that has been determined to have permanent historical value and whether or not it has been reviewed to determine if it will be declassified or exempted from automatic declassification.

There are three possible options:. The information is determined to be of permanent historical value under title 44, USC, has been reviewed for continued classification, and qualifies under one or more of the exemptions listed in paragraph e of this regulation section 3. If it qualifies for exemption, the exemption category and the future date or event for declassification if one applies will be shown on the document, file, or record.

When one of these documents is used as a source in classifying a derivatively classified newly created document, use the term shown on the document or record that was applied when the information was reviewed. Innovative Contracting Case Studies. Cost Estimating. Parametric Estimating Handbook. Army Cost Analysis Manual. Contractor and Vendor Payment Information Guidebook. Financial Management. DoD Inflation Handbook 2nd Edition.

DoD Inflation Handbook 1st Edition. Navy Multiyear Procurement Guidebook. Navy Total Ownership Cost Guidebook. Human Systems Integration. Glossary of Key Information Security Terms. Cybersecurity Strategy Outline and Guidance. Information Assurance. Navy Information Assurance Manual. Flexibility Sustainment Guide. DoD Logistics Assessment Guidebook.

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